Planning an event? Get an insurance quote
What does event planner insurance (consultant only) cover?
The main protection is liability for covered bodily injury or damage to someone else’s property. It can pay for defending the insured against a covered allegation and for covered settlements or judgments, within the policy terms and limits.
For example, suppose a wedding guest is injured on an unsecured dance floor section the planner walked through during setup and alleges that the event planner caused the injury. That is the kind of allegation a liability policy may address. The insurer still applies the policy’s exclusions and conditions; the example is not a promise of payment.
For this event, the operating plan should describe these responsibilities:
- Preserve the event planner's hired-consultant-only scope.
- Identify advice, vendor selection and coordination obligations.
- Separate the client's event operations from the consultant's services.
This guide uses the following event description: The applicant acts as a hired consultant. Describe any different arrangements in the application.
What is a typical insurance budget?
Budget for insurance covering the business’s own work. A short event policy and an annual business policy are different purchases; compare the period of coverage and services insured before comparing prices. Professional services, products and equipment can require protection beyond a basic event policy.
Pricing depends on the contracted services, fee income and professional liability needs. Include optional coverage and disclosed fees or taxes in the amount you set aside.
What does it not cover?
If a vendor the planner recommended fails to show and the client alleges financial loss, a standard event liability policy is not automatically the answer. That loss may need a separate coverage option or fall within an exclusion.
The organizer’s policy and a vendor’s business policy protect different insureds. A caterer, DJ, installer or exhibitor can need its own liability insurance for its work. Adding a venue as an additional insured does not automatically insure every supplier working there.
What does a real-world event planner (consultant only) policy look like?
This hypothetical policy outline names the event planner (the contracted service provider in the application) as the insured. Its activity schedule would describe the following responsibilities; the final policy would need to match the arrangements actually made.
- Preserve the event planner's hired-consultant-only scope.
- Identify advice, vendor selection and coordination obligations.
- Separate the client's event operations from the consultant's services.
- Named insured: the person or organization responsible for the event or contracted work.
- Example limits: $1 million per occurrence and $2 million aggregate. These are different limits, not $2 million for every claim.
- Dates and location: the actual venue, with setup and removal included where agreed.
- Deductible and optional coverages: as shown in the quote and endorsements.
Suppose the event planner decides to take responsibility for physical setup or operating an attraction. Ask the insurer to approve the change before the activity starts. It may need different coverage.
Frequently asked questions
Does the venue’s insurance protect me? Usually you need your own policy for your responsibilities. The venue’s insurance protects its insured interests and does not automatically make the event host, organizer or vendor an insured.
What event details should I include? The information should make the activity clear: arrangements to preserve the event planner's hired-consultant-only scope, the distinction between the client's event operations and the consultant's services, dates, daily attendance, alcohol arrangements and the venue’s insurance requirements.
Request a quote with your event details. Submitting the form does not bind insurance.